Join Our Team: Exciting Opportunity for a Marketing and Administrative Support Specialist!

Job Title: Marketing and Administrative Support Specialist

Location: Remote

Position Type: Part-time, with potential for growth

Overview: We are seeking a dynamic and organized individual to join our team as a Business Owner’s Admin and Marketing Assistant. This role will be instrumental in supporting both our Real Estate Transaction Management business and our Home Staging business. The ideal candidate is proactive, detail-oriented, and possesses strong communication skills. This is a remote position with flexible hours, perfect for someone looking to grow with our expanding businesses.

Responsibilities:

Real Estate Transaction Management Business:

1. Handle intakes for incoming contracts, ensuring all necessary information is collected accurately.
2. Assist transaction coordinators in managing contracts and documents throughout the transaction process.
3. Maintain organized electronic filing systems for contracts, documents, and client information.
4. Communicate effectively with clients, agents, and other stakeholders to ensure smooth transaction processes.
5. Provide administrative support as needed, including data entry, scheduling, and document preparation.

Home Staging Business:

1. Manage the business owner’s calendar, scheduling appointments, meetings, and project deadlines.
2. Coordinate home staging projects, including liaising with clients, vendors, and staging team members.
3. Send out invoices and contracts promptly, ensuring accuracy and timely payment processing.
4. Send appointment reminders to clients and ensure all parties are informed of project timelines.
5. Manage photo assets, including organizing, labeling, and ensuring proper storage for easy retrieval.
6. Assist in social media management by scheduling posts, engaging with followers, and sharing relevant content to showcase our home staging projects.

General:

1. Adapt to evolving responsibilities and take on additional tasks as needed to support business growth.
2. Proactively identify areas for improvement and implement streamlined processes to increase efficiency.
3. Maintain a high level of professionalism and confidentiality in handling sensitive information.
4. Collaborate effectively with team members to ensure cohesive operations across both businesses.
5. Embrace the opportunity for professional development and growth within the organization.

Qualifications:

1. Prior experience in real estate, administrative and marketing role is preferred but not required.
2. Strong organizational skills with the ability to multitask and prioritize tasks effectively.
3. Excellent written and verbal communication skills.
4. Proficiency in Microsoft Office suite and familiarity with cloud-based collaboration tools.
5. Experience with invoicing software and basic accounting principles is a plus.
6. Self-motivated with the ability to work independently and remotely.
7. Flexible schedule with availability to work approximately 10 hours per week initially, with potential for increased hours over time.

How to Apply: If you are enthusiastic about joining a dynamic team and are eager to contribute to the success of our businesses, please submit your resume and a brief cover letter outlining your relevant experience and why you are interested in this position to christy@homestylingstudio.com. We look forward to hearing from you!